International

Odontoglossum

Alliance

I

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Type Species for the Genus

Odontoglossum epidendroides

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CONSTITUTION


NAME

The name of the organisation is The International Odontoglossum  Alliance, also referred to as “ the Alliance”.


PURPOSE

The purpose of the International Odontoglossum Alliance is to promote all aspects of the study, cultivation, breeding and conservation of specifically the orchid genus Odontoglossum, species and hybrids, including associated genera.

An occasional Journal/Newsletter will be produced for worldwide distribution to interested parties through this website.


INVOLVEMENT

The Alliance has no formal membership.

Individual enthusiasts and organizations whose aims are consistent with those of the Alliance can become involved by simple registration with the Alliance Secretary.


EXECUTIVE OFFICERS

Executive Officers will conduct day-to-day business of the Alliance.

Executive officers will comprise:

President

Secretary

Treasurer

Editor.

Executive Officers will be nominated by registered enthusiasts from time-to-time as the need arises and election will be by simple majority of registered enthusiasts who vote within a prescribed timescale.

Executive Officers serve for a period of 3 years and may seek re-election at the end of their term.


MEETINGS

The Alliance will hold General meetings from time-to-time at International venues advised at least 3 months in advance to  registered enthusiasts via the Journal/Newsletter and Alliance website.

Any registrant may request items for inclusion in an agenda by submitting to the Secretary in writing not less than one calendar month prior to an advised meeting.

Proposals on which a vote is required will be described on the agenda or on an attached document. Such proposals cannot be changed significantly at the meeting at which the vote is taken. The International nature of the Alliance dictates that registrants unable to attend a meeting may make thoughts known to the Secretary  prior to the Meeting. Voting in these circumstances will be in accordance with arrangements circulated with the agenda and will direct that the Secretary must receive votes in writing at least seven days prior to the meeting.

Notes from meetings will be communicated to registrants as soon as possible by inclusion in the next available Journal/Newsletter via the Alliance website.


FINANCES

All funds will be denominated in US dollars and must be held in bank accounts maintained by the Alliance and in the name of Alliance.

The Treasurer will arrange for annual accounts to be examined independently prior to a general meeting.

The appointment of the independent examiner must be approved by the Executive Officers.

The independent examination can be undertaken by a registrant who is not an Executive Officer or by an external independent examiner.

A copy of the examined accounts must be circulated with the agenda for Meetings.  


AMENDMENTS TO THE CONSTITUTION

The Constitution may be amended by a simple voting majority of registrants at a General Meeting.